(Click here for a directory of department-specific phone numbers.)
Elk Island Public Schools
Central Administration Building
683 Wye Road
Sherwood Park, Alberta
T8B 1N2
Phone: 780-464-EIPS (3477)
Fax: 780-417-8181
Toll Free: 1-800-905-3477
Note: All EIPS' staff email addresses use the following format: firstname.lastname@eips.ca
Office Hours:
Monday to Friday, 8:30 a.m. - 4:30 p.m.
(Updated May 7, 2012)
Many substitutes enter a Do Not Disturb (DND) date range when it should be the Unavailable date range.
- Unavailable = not able to work at a site for a certain date/time range
- Do Not Disturb (DND) = can work in future but not able to answer the phone for a certain date/times range for reasons such as at the movies, working in the morning but want to possibly work an afternoon sub job, out of town for weekend)
In your SubFinder substitute profile (DND/Unavailable tab) online, do the following to input your absence:
1. Click: Current Jobs, to view your Current Jobs prior to inputting the date range absence.
2. Click: DND/Unavailable, SubFinder will provide you with the options to add a new record and review/edit existing records.
3. To add a new event, click: Add Record
SubFinder will display the Add DND/Unavailable Record screen, at this time select the drop down box and change the Do Not Disturb to Unavailable, or leave as Do Not Disturb if applicable.
3.DND and Unavailable records can be added for a portion of a day, a single day, or a date range. Furthermore, when specifying a date range, you can add a record for the same times every day (i.e. 5:00 am until 6:30 am) or indicate that the record should cover the entire period. Simply enter the Type, Start and End Dates and Time, and the Coverage.
4. Click: Add Record to save the record and return to the initial DND/Unavailable screen with a message indicating success.
5. You can also review any DND or Unavailable records that have already been entered. To review records, enter the Start and End Dates and click: Review Records
6. A screen will appear with any DND or Unavailable records for the specified date range. Depending upon the dates and time for each record, you may be you may be able to edit and/or delete the entry by clicking on the appropriate record’s Edit or Delete button.
(Update April 30/12)
Please review your SubFinder substitute profile online, to verify that all information appearing in the Personal Information tab is correct. Add your email address if it's not already indicated.
If you are wanting to add more schools please email Ginette at ginette.wainwright@eips.ca.
(Update April 13, 2012)
Effective Friday, April 13, 2012 substitute timesheets will no longer require a Principal/representative signature when working at a school.
You can view past, same day or future jobs in your SubFinder Substitute profile online. Also, your same day and future jobs can be heard by calling in to the SubFinder phone system.
Important Note: Classified substitutes who work another primary position (example: Educational Assistant, Noon Supervisor, Before/After School Care Worker, etc.) at the same school will need to complete a separate timesheet for their hours worked as a classified substitute.
(Posted February 21/12)
Attn: Substitute Teachers
Please review the Administrative Procedure 414 - Responsibilities of Substitute Teachers.
Example of change:
Point 4.14 Arriving at the school in sufficient time to prepare for the day's assignment – minimum of 15 minutes before the school starts and 15 minutes after school ends.
(Update Nov. 23/11)
It is recommended that all substitutes add a personal email address (only one address) in to the Personal Information section of the online SubFinder profile. The system sends email notification advise the substitute of jobs:
- prearranged substitute
- requested substitute
- job modified
- canceled
- reminder of job emailed 5 days prior to start date
These email notifications do not replace the normal procedure of substitutes regularly reviewing their profiles online or via phone.
Note: Canceled job notifications require the substitute to access the job via the phone system only since it cannot be viewed using the online version of SubFinder.
(Updated January 31, 2012)
Please refer the Substitute Notes information sheet.
(Updated August 19, 2010)
When making a last-minute callout on the same day as a job start date/time, please refer to the last-minute substitute shift guidelines.
(Updated August 26, 2011)
Refer to the following schedules for a list of upcoming pay days.
(Updated May 20, 2011)
The number appearing on your call display, when the Employee Absence Reporting & SubFinder system calls you, appears as 570-651-4588 and in some instances might show the word Pennsylvania.
(Updated August 31, 2011)
EIPS' E-mail Address Changing Effective August 31/11:
We have begun the process of changing all division e-mail addresses from firstname.lastname@ei.educ.ab.ca to the new format, firstname.lastname@eips.ca. This change to a more concise, convenient format will make our e-mail addresses easier to remember as well as bringing a parallel between the www.eips.ca division website and our e-mail system. These two e-mail addresses will co-exist for a one-year transition period, so employees will receive e-mails sent to both e-mail addresses.
(Updated May 30, 2011)
There are times when Employee Absence Reporting & SubFinder jobs are entered without detailed special instructions. See Attire (Substitutes) for important information.
(August 2010)
To access the Employee Absence Reporting & Subfinder system, visit https://eips.subfinderonline.com.
(Updated August 19, 2010)
Refer to the maps in the Boundaries section of our website and/or download specific directions to certain schools in our division.
(Updated December 20, 2010)
Refer to the latest system calendar for a complete list of the school closure dates in the 2011/2012 school year.
(Updated Sept 30/11)
To all substitutes, please be aware of the following information:
A Substitute Teachers: Professional Replacements - Integration into the School System monograph, published by the ATA, may be of interest to you. It is found online at www.teachers.ab.ca>publications>other publications>professional development, or just click on the following link:
http://www.teachers.ab.ca/SiteCollectionDocuments/ATA/Publications/Professional-Development/MON-4%20Substitute%20Teachers%20Professional%20Replacements.pdf
(Updated January 21, 2011)
To All Certificated Substitutes:
If you are applying for a teaching position at Elk Island Public Schools, please ensure you have uploaded all of your documentation (including optional documents) onto your online profile. As well, fully complete your teacher application. These documents are forwarded electronically to the hiring manager for consideration when creating short lists. Limited documentation does not provide the hiring manager with a true picture of your training, skills and background.
(Updated June 24, 2011)
Refer to our Substitute Renewal Information (2011-2012) for the detailed steps you must take to remain on the substitute list for 2011-2012.
(Updated March 22, 2011)
All employees of EIPS must attend an Occupational Health and Safety (OH&S) Training Session. If you are a substitute and/or noon hour supervisor and you have not yet attended an OH&S training session, please refer to the Occupational Health & Safety Training for Substitutes information.
(Updated May 20, 2010)
In order for Human Resources to assist you in obtaining employment promptly once your temporary assignment has ended, please refer to these instructions.
Teacher Substitutes:
Gerry O'Brien (780-417-8217 or gerry.obrien@eips.ca) - Surnames beginning with A-M
Raenu Gill (780-417-8215 or raenu.gill@eips.ca ) - Surnames beginning with N-Z
Classified Substitutes:
Dana Bruneau (780-417-8214 or dana.bruneau@eips.ca)
Sally Emmerton (780-417-8216 or sally.emmerton@eips.ca)
