Administrative Procedure 140
RESPONSIBLE USE AND SECURITY OF INFORMATION TECHNOLOGIES
The Division is committed to protecting the integrity of its Information Technologies equipment, network, and electronic information. The Division provides access to a secure, equitable computing environment for staff and students while recognizing the need to balance risk and responsible use of technology.
is the continual analysis and management of risks.
Information Technologies Equipment:
includes all Division-owned technology devices—servers, computers, laptops, mobile devices, tablets, wireless networks, printers, displays, projectors, audio systems, software and hardware.
includes all wired and wireless computer networks in the Division.
refers to all employees, contractors, students, and volunteers using Division Network equipment.
- The Director of Information Technologies is responsible for the security of the network including safeguarding computers through the use of the firewall to protect staff and students from illegal or objectionable material/content.
- Equipment, network, and software are the property of the Division. The Director of Information Technologies retains the right to monitor and retrieve information as required.
- The Director of Information Technologies is responsible for the regular review of security requirements and related documentation.
- Equipment and network are intended for educational purposes.
- The Director of Information Technologies is responsible for procuring all equipment for the Division. Technology purchases are made through the Jira Service Desk, New Hardware Request link. All hardware device information is available through this link.
- Any loss of equipment shall be reported as soon as possible to the Director of Information Technologies.
- The Director of Information Technologies will contact the Freedom of Information and Protection of Privacy Act (FOIP) Co-ordinator to assess risk and determine appropriate action.
- Users shall exercise careful judgment when using the Internet, StaffConnect, email, and equipment.
- Users shall be responsible to safeguard the network and report any infractions to administration.
- Inappropriate use of equipment and network may result in suspension, cancellation of access privileges, and/or disciplinary/legal action up to and including termination of employment.
- All transmissions of personal information through technology shall be in compliance with Administrative Procedure 180: Freedom of Information and Protection of Privacy.
- Responsible Technology Use
- Users shall adhere to Board Policy 19: Welcoming, Caring, Respectful, and Safe Working and Learning Environments when using equipment and resources.
- Users shall adhere to Administrative Procedure 404: Employee Conduct.
- Users shall be required to sign the appropriate Student Responsible Technology Use Agreement (Form 140-1) in order to access the Division network.
- Users shall follow guidelines for password compliance and usage as outlined in the Information Technologies Manual (Appendix 140-A).
- Users shall follow guidelines for data storage as outlined in the Information Technologies Manual (Appendix 140-A).
- Users shall ensure confidential data is stored in a secure manner and encrypted when transported as per the Information Technologies Manual (Appendix 140-A).
- The Principal shall ensure the following:
- All current students in grades 4 to 12 have completed the Student Responsible Technology Use Agreement (Form 140-1).
- The agreement is reviewed and signed by any students new to the Division.
- The agreement is reviewed and resigned upon entering grades 7 and 10.
- Current user agreement shall not be stored in the student record.
- The Associate Superintendent of Human Resources shall ensure the following:
- The Staff, Contractor, Volunteer Responsible Technology Use Agreement (Form 140-2) is completed and signed by all new staff.
- The agreement is stored in the personnel file.
- Agreements will be reviewed by staff every three years and/or as identified by the Director of Information Technologies.
- The Principal/Director shall ensure contractors and/or volunteers who will be accessing the Division network complete the Staff, Contractor, Volunteer Responsible Technology Use Agreement (Form 140-2) and ensure the agreement is stored at the school/department site.
Sections 11, 31, 33, 52, 53, 197, 222 Education Act
Freedom of Information and Protection of Privacy Act
Canadian Charter of Rights and Freedoms
Canada Criminal Code
I.T.I.L. Standards, Alberta Education
ATA Code of Professional Conduct
Last updated: August 2019