Administrative Procedure 305
SCHOOL ATTENDANCE AREAS AND REQUESTS TO ATTEND NON-DESIGNATED SCHOOLS
The Board has established attendance areas for schools in the Division. Current boundary maps of all established attendance areas served by the Division are used to determine a student’s designated school. Established attendance areas and designated schools promote a feeder school framework that supports students progressing from Kindergarten to Grade 12 as a community of learners.
The Division gives resident students priority to attend non-designated schools if there is sufficient space. After this process has been completed, the Division shall consider registrations from non-resident students only if space and resources are sufficient.
is an educational program that emphasizes a particular language, culture, religion, or subject matter, or uses a particular teaching philosophy; but that is not a special education program.
Request to Attend Non-Designated School:
is the process of requesting registration privileges at a school other than the student’s designated school.
a school with a closed boundary is a school that does not have sufficient space or resources to register new non-designated students.
is the school to which a student is assigned as indicated by the Division’s current boundary maps.
Optimal Enrolment Limit:
is the limit on the number of students that can be registered at a school. A school that has not reached its optimal enrolment limit is able to accommodate new out-of-boundary students.
Random Selection Procedure:
is the process at Central Services to select non-designated students when requests exceed available space.
is an individual who is defined as a resident student in the School Act.
- The Associate Superintendent of Supports for Students shall maintain current maps detailing geographic boundaries for designated schools.
- With the exception of French Immersion, alternative programs do not have established geographic boundaries.
- The Board may alter school attendance boundaries to maximize operational efficiency of the Division.
- The Associate Superintendent of Supports for Students, in consultation with principals, may establish closed boundaries or an optimal enrolment limit for any school due to space or size restrictions.
- The Board may review a school’s attendance boundary when the school’s utilization of instructional space equals or exceeds a capacity of 100 per cent, or is substantially under capacity.
- Each Principal shall be responsible for accommodating all students within the school’s designated attendance area.
- Principals shall provide priority placements to kindergarten students who reside in the schools’ designated attendance areas.
- Resident kindergarten to Grade 12 students shall be allowed to maintain registration in the school they are attending until completion of the program that the school offers unless otherwise directed. This clause may not be applicable after an attendance boundary revision.
- A student’s request to attend a non-designated school shall be declined if:
- the school has closed boundaries or has met its optimal enrolment limit;
- the request is submitted after the deadline; or
- the Superintendent denies the request.
- Once the timeframe for submitting requests has expired, there shall be no late or secondary process.
- Families that move into the Division from outside the geographic area, or within the Division, will be afforded opportunity to request a non-designated school regardless of the time of year. Decisions will be based on available space in the requested school.
- Kindergarten to Grade 12 students attending a non-designated school do not need to submit a yearly a request unless they are requesting a change of schools.
- The siblings of students currently attending a non-designated school, including a school with a closed boundary, shall be permitted to register in the same school if the newly registered sibling(s) will be attending the school at the same time as the currently registered sibling.
- Non-designated school must be requested during the pre-enrolment process.
- Guaranteed registration does not apply if the current sibling will be a returning Grade 12 student.
- This clause may not be applicable after an attendance boundary revision.
- Prior to the returning student registration process, the Division shall post on its website:
- key dates and deadlines;
- a list of schools with closed boundaries;
- optimal enrolment limits for each school; and
- request process information, indicating to students/parents/guardians that transportation to a non-designated school is not guaranteed, and that parents/guardians are responsible for the associated fees and for making transportation arrangements by contacting the Director of Student Transportation.
- All students attending non-designated schools and accessing busing are charged a non-designated school transportation fee. An additional payride fee shall apply if students reside less than 2.4 km from their designated school or less than 2.4 km from the school they are attending.
- Schools with closed boundaries shall not accept new non-designated students and/or non-resident students.
- No requests shall be approved before the deadline.
- If, at the request deadline, the number of requests to attend a non-designated school exceeds the number of available spaces in a grade/program, a random selection procedure shall occur. This random selection procedure provides all eligible Division resident students an equal opportunity to register at a non-designated school where space is restricted due to enrolments in grades or programs.
- The date for the random selection shall be set by the Associate Superintendent of Supports for Students and posted on the Division website.
- If a random selection procedure is required, principals shall submit the names of resident students making the requests to the Associate Superintendent of Supports for Students.
- The random selection draw shall be conducted at Central Services with the results being communicated to principals.
- Principals involved in the random selection procedure shall notify all students by phone of the outcome.
- Schools involved in the random selection procedure are then considered to be full and the Principals shall only accept students who have moved into the designated attendance area after the request deadline.
- After the request deadline, principals of schools that did not exceed their optimal enrolment limit or space in their classes shall register those students who submitted a request.
- After registering non-designated students, the principals of the students' designated schools shall be notified.
- Once a request has been accepted by the non-designated school and confirmed with the family, the request cannot be withdrawn or cancelled.
- On or after the first instructional day of a school year, a Principal may decline to enrol a student residing within the school’s attendance area if the student is presently enrolled in another Division school and is not a new resident of the designated school’s attendance area.
- After completion of the process, principals shall consider new non-resident student registrations only where resources and facilities are sufficient. Non-resident students shall not be allowed to attend schools with closed boundaries or schools that have met optimal enrolment limits.
- A non-resident student who has previously been enrolled in the Division in a prior school year shall not be re-enrolled in the Division unless the school has sufficient resources and facilities to accommodate the student.
Section 13, 20, 30, 44, 45, 51, 60, 61, 113 School Act
Last Updated: September 2018