Contact Information

(View our directory of department-specific phone numbers.)

Elk Island Public Schools
Central Administration Building
683 Wye Road
Sherwood Park, Alberta
T8B 1N2

Phone: 780-464-EIPS (3477)
Fax: 780-417-8181
Toll Free: 1-800-905-3477

Note: All EIPS' staff email addresses use the following format:

SUMMER HOURS (July and August)

Central Services: 
Open               Monday to Thursday         8:30 a.m. to 4:30 p.m.
Closed             Fridays                             July 4 to August 8 (inclusive)

Student Transportation: 
Open               Monday to Thursday          7:00 a.m. to 5:00 p.m.

Statutory Holidays
Closed              Tuesday, July 1                Canada Day
Closed              Monday, August 4             Heritage Day

Regular office hours will resume the week of August 11
Monday to Friday            8:30 a.m. to 4:30 p.m.


Send an Email to Elk Island Public Schools

Send To:
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Elk Island Public Schools
Measles in Alberta
Student Transportation Online Bus Fee Payment

Existing Substitutes

Renewal Instructions for Existing EIPS Substitutes 2014/2015

(updated July 8, 2014 to extend timeframe from July 8 to July 9, 2014)
(updated July 7, 2014 to extend timeframe from July 7 to July 8, 2014)
(created June 16, 2014)
Note:  Substitutes who do not preregister during the specified timeframe of June 28 – July 9, 2014 will be removed from the substitute list.

Substitutes interested in remaining on the 2014/15 substitute list must agree to the requirements and follow the preregistration steps outlined in the following links:
Teacher Substitutes - Renewal Instructions for 2014/2015
Classified (non-teaching) Substitutes - Renewal Instructions 2014/2015

Anaphylaxis - All Substitutes Mandatory Training

(updated July 8, 2014 to extend timeframe from July 8 to July 9, 2014)
(updated July 7, 2014 to extend the completion date to be July 8, 2014)
(created June 2, 2014, updated June 5, 2014)
This year we have added a mandatory training requirement (see Steps 1 & 2) , which must be completed by July 9, 2014. Without your form on file with Human Resources you will not be allowed to substitute starting in September 2014.

Step 1:  All substitutes must view the following 15 minute Anaphylaxis online webinar now and at least once annually

Step 2:  Complete, sign and return the Anaphylaxis Training Confirmation Form to Human Resources prior to July 8, 2014.

The following are for information purposes only:
Anaphylaxis Frequently Asked Questions
SAMPLE School Asthma, Allergy and Anaphylaxis Plan
SAMPLE Anaphylaxis Emergency Plan Form

Technology Skills

(Created:  June 16, 2014)
Technology is an integral part of learning in all classrooms.  Please ensure that you remain
current with your technology skills.

EIPS does not reimburse substitutes any course related costs.

Click on Technology Skills Information Page for more details.

Record of Employment Requests & Employment Insurance Access Codes

(Created June 9, 2014, Updated June 17, 2014 to correct Gerry O'Brien's email address)
Please click on the link:  Record of Employment Requests & Employment Insurance Access Codes

Pay Stubs - Employee Self Serve

(Created June 9, 2014)
Effective September 1, 2014, paper pay statements will no longer be provided. EIPS Technical Services will be setting up permissions over the summer for all substitutes to have access to the Employee Self Service software.  Login information will be sent to substitutes via email once the setup is complete.

Multiple Day Jobs

(Created:  April 25/14)
One SubFinder job number may include multiple days for a substitute to work.  Do not assume that all substitute SubFinder Jobs are for only one day or a half day.  You can review jobs via the SubFinder phone system (Current Jobs option) or online (Current Jobs button & Personal Information, Schedule tab).  If you have any questions about a future job please contact the employee.

Last-minute Callouts

(Updated April 25, 2014)

When making a last-minute callout on the same day as a job start date/time, please refer to the last-minute substitute shift guidelines.

SubFinder Access

(Updated October 17, 2103; created May 24, 2013)
The EIPS substitute is the only one meant to access their SubFinder profile. Please do not share your user name &/or password with family members or others since whatever selection is made, while signed into the system, will be the employee's responsibility.
SubFinder system can be accessed via phone and online.

Casual Employee/Classified Substitutes in Temporary Positions

(Updated: September 23, 2013)
In order for Human Resources to assist you in obtaining employment promptly once your temporary assignment has ended, please refer to these instructions Casual Employee & Classified Substitutes in Temporary Positions .

School Additions/Removals 2013-2014

(updated September 9, 2013 to change Fort Sask Elementary to read as Fort Saskatchewan Junior High, created August 20, 2013)


Colchester Elementary
Fort Saskatchewan Junior High
École Rudolph Hennig (K-9)


École Parc Élémentaire (K-6)
9607 Sherridon Drive, Fort Saskatchewan T8L 1W5
Principal:  Nancy Luyckfassel

Rudolph Hennig Junior High (7-9)
9512 - 92 Street, Fort Saskatchewan T8L 1L7
Principal:  Joe Clark

Pay Day / Pay Periods

(Updated August 20, 2013)
Refer to the following schedules for a list of upcoming pay periods.

School Closure Dates

(Updated August 20, 2013)

Refer to the latest system calendar(s) for the Division Calendar 2013 - 2014 and Alternative Christian Calendar 2013-2014 to view the school closure dates in the 2013/2014 school year.

Answering Classroom Phones

(created March 25, 2013)
When classroom phones ring, please answer and state who you are working for (if known) and your name.
EG.  Hello, this is Mrs. Smith's room and I am Mr. Dunn, her substitute teacher. How may I help you?

Directions to Schools

(Updated March 5, 2013)
Refer to the maps in the Boundaries section of our website and/or download Subfinder - Directions to Schools to certain schools in our division.

Email Notification - SubFinder Jobs

(created January 17/13)
The SubFinder system will email the EIPS substitute a notice, click on link for more instructions:  Email Notifications for Substitutes

Teacher (Certificated) Substitutes - Time Sheet Changes

(created November 23/12)
Attention:  All EIPS Teacher (Certificated) Substitutes
Please view the Certificated Substitute Time Sheet Notice to learn about the changes taking effective December 11, 2012.

Supervising Students with Special Needs

(Posted October 29, 2012)
All EIPS Substitutes are required to follow the procedures included in the Special Education Bus Procedures document.

Classified Substitute Time Sheet Information

(Updated September 18, 2012)

  • Time sheets do not require a Principal/representative signature.
  • Classified substitutes who work multiple positions at a school (example: Educational Assistant, Noon Supervisor, Before/After School Care Worker, etc.) will need to complete a separate time sheet for their hours worked as a classified substitute.

Important: Check past, same day or future jobs in your SubFinder Substitute profile online. Same day and future jobs can also be heard by calling in to the SubFinder phone system.

Unavailable versus Do Not Disturb Date Range Input

(Updated June 15, 2012) Click on the following link:  Unavailable Versus Do Not Disturb Input in SubFinder

Substitute Teacher Administrative Procedure 414

(Posted February 21/12)

Attn: Substitute Teachers
Please review the Administrative Procedure 414 - Responsibilities of Substitute Teachers.
Example of change:
Point 4.14 Arriving at the school in sufficient time to prepare for the day's assignment – minimum of 15 minutes before the school starts and 15 minutes after school ends.

Phone System

(Updated May 20, 2011)

The number appearing on your call display, when the Employee Absence Reporting & SubFinder system calls you, appears as 570-651-4588 and in some instances might show the word Pennsylvania

Appropriate Attire

(Updated May 30, 2011)

There are times when Employee Absence Reporting & SubFinder jobs are entered without detailed special instructions. See Attire (Substitutes) for important information.

Employee Absence Reporting & Subfinder System

(August 2010)

To access the Employee Absence Reporting & Subfinder system, visit

Online Applications for Certificated Substitutes

(Updated January 21, 2011)

To All Certificated Substitutes:
If you are applying for a teaching position at Elk Island Public Schools, please ensure you have uploaded all of your documentation (including optional documents) onto your online profile. As well, fully complete your teacher application. These documents are forwarded electronically to the hiring manager for consideration when creating short lists. Limited documentation does not provide the hiring manager with a true picture of your training, skills and background.

EIPS' Payroll Contacts for Substitutes

Teacher Substitutes:
Gerry O'Brien (780-417-8217 or ) - Surnames beginning with A-M
Raenu Gill (780-417-8215 or ) - Surnames beginning with N-Z

Classified Substitutes:
Dana Bruneau (780-417-8214 or
Sally Emmerton (780-417-8216 or )