How to Register a New Student

How to Register a New Student (pdf)

STEP 1: CREATE AN ACCOUNT

Go to the applicable registration log in page.

If you created an account in previous years to register a new student, you can log in to that same account again to access the new year form rather than creating a new account.

Click on “Create Account.” Create only one account per household so the system can access your information correctly—this is different than any existing PowerSchool Parent Portal accounts you may have. If you have multiple children, use this one new account to register all of them by completing an individual registration form for each child.

Once an account is created, start a new form by selecting the applicable “New Student Registration Form" on the dashboard. Make your form selection carefully to ensure you are applying in the correct school year.

Follow through the steps as prompted to start the registration process.

TIP: You can leave and come back to a form any time by selecting the applicable form under “Continue a Form in Progress” from the main dashboard.

STEP 2: REGISTER YOUR CHILD

Documentation
It’s helpful to gather all supporting documents prior to beginning the registration process. Documents must be uploaded electronically. Once the form is submitted, any additional documentation must be provided to the school directly by email or in person. Visit the school’s website for email and school address information.

Required documents:
• birth certificate *
• verification of residency—such as a driver's licence, vehicle registration, lease agreement, accepted offer to purchase and/or construction contract with the completion date before or during the new school year
• student’s immigration papers or visa and study permits, if applicable

* If you don't have a birth certificate for your child and need to get one, refer to the information on the Government of Alberta website. NOTE: You'll need to know the birthplace of the child's parents to complete the Application for Birth Documents.
Order a birth certificate or document (Alberta)

Legal documentation is required for the following:
• Parent Custody Agreement, if there are restrictions on access
NOTE: If parents live outside of Alberta, legal guardianship must be applied for through the Alberta government.

How to create an electronic document
Take a photo with your smartphone or tablet. Then, either upload it directly to the form or save it on your computer and upload it from there.

Alternatively, save the documents to your computer using a scanner or try one of these free scanning apps:
• Google Drive for Android
• Scannable
• CamScanner
• Genius Scan

Don't have a computer? All EIPS schools have a computer available for families to use for registration purposes. The registration form is mobile friendly, meaning you can also use your smartphone or tablet to register.

Designated school
EIPS has established school attendance boundaries throughout the Division, and all students—including kindergarten students—are assigned a designated school based on where they live. EIPS encourages families to register their child at their designated school.

Find my designated school

Requesting to attend a non-designated school?
Students new to the Division enrolling in kindergarten to Grade 12 can apply to attend a non-designated school by indicating their preference on the New Student Registration Form—acceptance is based on available space and decided in March. Some schools in the Division have closed boundaries and therefore will not accept registrations from students who live outside their designated attendance area.

Busing
The form also allows families to indicate if their child requires transportation services. Busing is not guaranteed. The information is reviewed by Student Transportation and, if more detail is required, the department will contact you directly by phone or email.

STEP 3: SUBMIT THE FORM

Once the registration form is complete and submitted, a confirmation notice is sent to the given email address. The school will then review your submission and followup, by phone or email, if further information or documentation is required.

If you have requested a non-designated school or are registering your child for kindergarten, school staff will contact you to provide more information and advise you of the outcome of your non-designated school request. Refer to your school's website this summer for all the details about planning for back to school.

NOTE: The registration isn’t complete until all required documents are uploaded. If you have difficulty uploading or need time to gather the required documents, complete as much of the form as you can and then contact the school regarding next steps.

NEED ASSISTANCE?
If you have questions about completing the New Student Registration Form, contact your school for assistance.