Administrative Procedures | Elk Island Public Schools | EIPS

Administrative Procedures

Operations During the COVID-19 Pandemic

As the Division responds to the COVID-19 pandemic, some school operations and processes have been amended to reflect the current environment. These temporary changes may not fully align with normal practice as outlined in the Administrative Procedures Manual.

Administrative Procedure 100

FOUR-YEAR EDUCATION PLAN

Administrative Procedure 101

ANNUAL EDUCATION RESULTS REPORT

Administrative Procedure 102

SCHOOL EDUCATION/DEPARTMENT PLANS AND ANNUAL RESULTS REVIEW REPORTS

Administrative Procedure 105

DISTRIBUTED DECISION-MAKING

Administrative Procedure 110

SCHOOL COUNCILS

Administrative Procedure 111

COMMITTEE OF SCHOOL COUNCILS

Administrative Procedure 120

POLICY AND PROCEDURES DISSEMINATION

Administrative Procedure 121

DEVELOPMENT AND REVIEW OF ADMINISTRATIVE PROCEDURES

Administrative Procedure 130

SCHOOL CALENDARS

Administrative Procedure 131

INCLEMENT WEATHER

Administrative Procedure 140

RESPONSIBLE USE AND SECURITY OF INFORMATION TECHNOLOGIES

Administrative Procedure 141

MOBILE DEVICE SECURITY

Administrative Procedure 145

USE OF PERSONAL COMMUNICATION DEVICES

Administrative Procedure 146

SOCIAL MEDIA

Administrative Procedure 147

COMMERCIAL ELECTRONIC MESSAGES (ANTI-SPAM)

Administrative Procedure 150

DIVISION COMMUNICATION

Administrative Procedure 151

MEDIA RELATIONS

Administrative Procedure 153

THIRD-PARTY DISTRIBUTION

Administrative Procedure 154

POLITICAL ELECTIONEERING

Administrative Procedure 155

EVENT PROTOCOL

Administrative Procedure 156

VISIT PROTOCOL

Administrative Procedure 157

FLAG PROTOCOL

Administrative Procedure 158

ADVERTISING AND PROMOTIONS PROTOCOL

Administrative Procedure 159

SMUDGING IN DIVISION FACILITIES

Administrative Procedure 160

HEALTH AND SAFETY ROLES AND RESPONSIBILITIES

Administrative Procedure 161

COMMUNICABLE DISEASES

Administrative Procedure 162

SMOKE, VAPE AND TOBACCO-FREE FACILITIES

Administrative Procedure 163

USE OF RECREATIONAL CANNABIS PRODUCTS AND ALCOHOL IN DIVISION FACILITIES

Administrative Procedure 164

NUTRITION

Administrative Procedure 165

EMERGENCY PREPAREDNESS AND RESPONSE

Administrative Procedure 166

PANDEMIC RESPONSE

Administrative Procedure 167

DEFIBRILLATORS

Administrative Procedure 169

TRESPASSING OR INTERRUPTING SCHOOL OR DIVISION PROCEEDINGS

Administrative Procedure 170

WELCOMING, CARING, RESPECTFUL AND SAFE LEARNING AND WORKING ENVIRONMENTS

Administrative Procedure 180

FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY

Administrative Procedure 181

VIDEO MONITORING

Administrative Procedure 185

RECORDS AND INFORMATION MANAGEMENT

Administrative Procedure 190

COPYRIGHT

Administrative Procedure 191

COMPUTER SOFTWARE

Administrative Procedure 200

ORGANIZATION FOR INSTRUCTION

Administrative Procedure 202

MULTICULTURALISM

Administrative Procedure 205

CONTROVERSIAL ISSUES AND RESOURCES

Administrative Procedure 206

HUMAN SEXUALITY PROGRAM

Administrative Procedure 208

PATRIOTIC EXERCISES

Administrative Procedure 210

EARLY LEARNING SERVICES

Administrative Procedure 211

ENGLISH AS A SECOND LANGUAGE (ESL)

Administrative Procedure 212

PROGRAMS IN LANGUAGES OTHER THAN ENGLISH

Administrative Procedure 213

INCLUSIVE EDUCATION PROGRAMS

Administrative Procedure 214

KNOWLEDGE AND EMPLOYABILITY PROGRAM

Administrative Procedure 215

CAREER AND TECHNOLOGY FOUNDATIONS/STUDIES

Administrative Procedure 216

OFF-CAMPUS PROGRAMS

Administrative Procedure 218

SPECIAL PROJECTS

Administrative Procedure 219

LOCALLY DEVELOPED/ACQUIRED AND AUTHORIZED COURSES

Administrative Procedure 220

ESTABLISHING ALTERNATIVE PROGRAMS

Administrative Procedure 221

OUTREACH PROGRAM

Administrative Procedure 230

ONLINE EDUCATION

Administrative Procedure 240

GUIDANCE AND COUNSELLING

Administrative Procedure 250

LEARNING COMMONS

Administrative Procedure 255

ANIMALS AT THE WORKSITE

Administrative Procedure 260

FIELD TRIPS

Administrative Procedure 265

SAFE USE OF FIREARMS AND WEAPONS

Administrative Procedure 280

PROGRAM EVALUATION

Administrative Procedure 290

RESEARCH STUDIES

Administrative Procedure 300

SCHOOL ENTRANCE AGE

Administrative Procedure 301

INTERNATIONAL STUDENTS

Administrative Procedure 302

STUDENT EXCHANGES

Administrative Procedure 303

INDEPENDENT STUDENTS

Administrative Procedure 304

STUDENT REGISTRATION

Administrative Procedure 305

SCHOOL ATTENDANCE AREAS AND REQUESTS TO ATTEND NON-DESIGNATED SCHOOLS

Administrative Procedure 306

EXTERNAL PLACEMENTS

Administrative Procedure 310

SUPERVISION OF STUDENTS

Administrative Procedure 311

WELCOMING, CARING, RESPECTFUL AND SAFE LEARNING ENVIRONMENTS FOR STUDENTS

Administrative Procedure 315

STUDENT HEALTH EMERGENCY PROCEDURES

Administrative Procedure 316

MEDICATION/PERSONAL CARE

Administrative Procedure 317

CONCUSSIONS

Administrative Procedure 318

PEDICULOSIS (LICE)

Administrative Procedure 319

ALLERGIES AND ANAPHYLAXIS

Administrative Procedure 320

STUDENT RECORD

Administrative Procedure 321

STUDENTS WITH STATUS UNDER THE YOUTH CRIMINAL JUSTICE ACT (YOUNG OFFENDERS)

Administrative Procedure 322

LEGAL CUSTODY OF CHILDREN

Administrative Procedure 325

CHILDREN/STUDENTS IN NEED OF INTERVENTION SERVICES (CHILD WELFARE)

Administrative Procedure 330

STUDENT ATTENDANCE

Administrative Procedure 340

SPECIALIZED SERVICES FOR STUDENTS AND CHILDREN

Administrative Procedure 350

STUDENT CODE OF CONDUCT

Administrative Procedure 351

STUDENT CONDUCT ON SCHOOL BUSES

Administrative Procedure 352

INTERROGATIONS AND SEARCHES

Administrative Procedure 353

POSSESSION OF WEAPONS OR POTENTIALLY DANGEROUS ITEMS IN SCHOOL

Administrative Procedure 354

STUDENT SUBSTANCE ABUSE

Administrative Procedure 355

SUSPENSION OR EXPULSION OF STUDENTS

Administrative Procedure 356

CONFERENCES IN THE PRESENCE OF LEGAL COUNSEL/ADVOCATES

Administrative Procedure 357

DAMAGE TO PROPERTY

Administrative Procedure 360

LEARNING ASSESSMENT

Administrative Procedure 362

SPECIALIZED ASSESSMENT

Administrative Procedure 365

COURSE CHALLENGES AND WAIVED PREREQUISITES

Administrative Procedure 370

DIVISION AWARDS TO STUDENTS

Administrative Procedure 375

GRADUATION CEREMONIES

Administrative Procedure 380

STUDENTS’ COUNCIL/STUDENT LEADERSHIP

Administrative Procedure 390

APPEALS CONCERNING STUDENT MATTERS

Administrative Procedure 391

STUDENT APPEALS OF SCHOOL-AWARDED GRADES

Administrative Procedure 400

EMPLOYEE RECRUITMENT AND SELECTION

Administrative Procedure 401

STAFFING FOR ALTERNATIVE CHRISTIAN SCHOOLS

Administrative Procedure 402

PERSONNEL RECORDS

Administrative Procedure 403

PUBLIC INTEREST DISCLOSURE

Administrative Procedure 404

EMPLOYEE CONDUCT

Administrative Procedure 405

WORKING ALONE

Administrative Procedure 407

EMPLOYEE LEAVES OF ABSENCE

Administrative Procedure 408

EMPLOYEE SERVICES TO OTHER AGENCIES

Administrative Procedure 409

STAFF GROWTH, SUPERVISION AND EVALUATION

Administrative Procedure 410

PROFESSIONAL LEARNING

Administrative Procedure 411

STAFF MEETINGS

Administrative Procedure 412

CONDOLENCES

Administrative Procedure 414

FIELD EXPERIENCE PROGRAMS

Administrative Procedure 415

EMPLOYEE RECOGNITION PROGRAMS

Administrative Procedure 416

CHANGES IN EMPLOYEE ASSIGNMENT/WORKSITE

Administrative Procedure 417

STAFF REDUCTION

Administrative Procedure 418

EMPLOYEE RESIGNATION

Administrative Procedure 420

ROLE OF THE TEACHER

Administrative Procedure 421

CERTIFICATED STAFF ASSIGNED TIME

Administrative Procedure 425

IN-SCHOOL CO-ORDINATORS

Administrative Procedure 430

ROLE OF THE PRINCIPAL

Administrative Procedure 431

ROLE OF THE ASSISTANT PRINCIPAL

Administrative Procedure 432

ADMINISTRATOR SELECTION

Administrative Procedure 440

CLASSIFIED STAFF

Administrative Procedure 450

ORGANIZATIONAL STRUCTURE

Administrative Procedure 457

CLASSIFIED LEADERSHIP GROUP

Administrative Procedure 460

SUBSTITUTE TEACHERS

Administrative Procedure 470

POSITION DESCRIPTIONS

Administrative Procedure 480

WORKER CONTRACT STATUS DETERMINATION

Administrative Procedure 490

VOLUNTEERS IN SCHOOLS

Administrative Procedure 491

VOLUNTEER COACHES AND SUPERVISORS

Administrative Procedure 500

ANNUAL DIVISION BUDGET

Administrative Procedure 501

FINANCIAL MANAGEMENT

Administrative Procedure 502

FINANCIAL OPERATIONS AND BUDGETS

Administrative Procedure 503

CASH MANAGEMENT AND CREDIT FACILITIES

Administrative Procedure 504

CLIENT SERVICE CENTRES

Administrative Procedure 505

SCHOOL AND ADMINISTRATIVE FEES

Administrative Procedure 510

FINANCIAL ACCOUNTABILITY AND AUDITS

Administrative Procedure 511

PUBLIC SECTOR PURCHASING CODE OF ETHICS

Administrative Procedure 512

PETTY CASH AND CASH HANDLING

Administrative Procedure 513

EMPLOYEE BUSINESS EXPENSES

Administrative Procedure 514

SIGNING AUTHORITY

APPENDIX A - SIGNING AUTHORITY MATRIX

APPENDIX B - RESPONSIBILITY MATRIX

APPENDIX C - SIGNING AUTHORITY EXCEPTIONS

Administrative Procedure 515

PROCUREMENT AND CONTRACTS

Administrative Procedure 516

CAPITAL ASSETS AND CAPITAL PROJECTS

Administrative Procedure 517

INVENTORY

Administrative Procedure 518

DISPOSAL OF ASSETS

Administrative Procedure 519

SURPLUS LAND AND BUILDINGS

Administrative Procedure 520

FUNDRAISING

Administrative Procedure 521

PAYROLL

Administrative Procedure 525

PARTNERSHIPS

Administrative Procedure 526

DONATIONS

Administrative Procedure 530

INSURANCE MANAGEMENT

Administrative Procedure 540

PLANNING FOR SCHOOL FACILITIES

Administrative Procedure 541

NAMING OF SCHOOLS AND OTHER DIVISION-OWNED FACILITIES

Administrative Procedure 542

FACILITY SERVICES - SERVICES PROVIDED

Administrative Procedure 543

ACCESS TO BUILDINGS/KEYS

Administrative Procedure 544

CHEMICAL AND HAZARDOUS MATERIALS MANAGEMENT

Administrative Procedure 545

ENVIROMENTAL CONSIDERATIONS

Administrative Procedure 546

USE OF DIVISION FACILITIES

Administrative Procedure 547

VOLUNTEER FACILITY PROJECTS

Administrative Procedure 548

PURCHASE/CONNECTION OF EQUIPMENT

Administrative Procedure 549

PERSONAL USE OF DIVISION FACILITIES, EQUIPMENT, AND MATERIALS

Administrative Procedure 550

STUDENT TRANSPORTATION SERVICES

Administrative Procedure 551

PAY-RIDE STUDENT TRANSPORTATION

Administrative Procedure 553

STUDENT TRANSPORTATION IN SCHOOL-ACQUIRED VEHICLES

Administrative Procedure 555

TRANSPORTATION OF STUDENTS IN PRIVATE VEHICLES

Administrative Procedure 560

USE OF DIVISION-OWNED VEHICLES